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3.6 Timely Payment of Wages

  1. When a permanent full-time or probationary employee receives no pay warrant on payday, the State agrees to issue a salary advance, consistent with departmental policy and under the following conditions:

    1. When there are errors or delays in processing the payroll documents and the delay is through no fault of the employee, a salary advance will normally be issued within two (2) work days after payday for an amount close to the actual net pay (gross salary less deductions) in accordance with departmental policy.

    2. When a regular paycheck is late for reasons other than (1) above (e.g., AWOL, late dock), a salary advance of no less than 50% of the employee’s actual net pay will normally be issued within five work days after payday except as otherwise provided in Section 3.12 entitled Late Docks.  No more than two salary advances per calendar year may be issued under these circumstances.

    3. The difference between the employee’s net pay and the salary advance shall not be paid until after receipt of the Controller’s warrant for the pay period.

    4. The circumstances listed in (1), (2), and (3) are not applicable in remote areas where difficulties in the payroll process would not allow these timelines to be met.  In these areas the State agrees to attempt to expeditiously correct payroll errors and issue salary advances.

  2. It will be the responsibility of the employee to make sure voluntary deductions (e.g., credit union deductions, union dues, etc.) are paid.

  3. This provision does not apply to those employees who have direct deposit.  This provision does not preclude advances if they are provided for under any other rules or policies where direct deposit is involved.

  4. For overtime checks, an advance for an amount close to the actual net pay shall be issued by the end of the pay period following the actual month for which the overtime is submitted if the overtime check is not available at that time.